Director’s Assistant (maternity cover)

The Director’s Assistant is responsible for providing administrative and secretarial support for the Director in all aspects of her work, and provide a professional and efficient interface with colleagues and high-level external stakeholders.

The Director’s Assistant must ensure that information links are maintained between the Director and Senior Management, manage the Director’s diary and travel arrangements, and administer the budget and files and records for the Director’s office. In the absence of the Director, this post requires being a representative of the Gallery, and point of contact for special visitors, either in person or through correspondence. In addition the Director’s Assistant is responsible for collating Trustee meeting papers and managing aspects of Board governance. The role also supports special projects and consultancies; and periodically mentors a trainee in the post.

The successful candidate will have substantial experience of a similar role, a proactive work ethic, and exceptional time management and organisational abilities. All duties require the highest standards of confidentiality and discretion, and an impeccable sense of tact and diplomacy. Outstanding written and verbal communication skills are essential.

For further information, please read the Job Description

Conditions of work

  • 6 months fixed term contract from July 2021 until December 2021(must be available for handover in June 2021)
  • Hours of work: 9.30am-5.45pm, Monday-Friday. Occasional evening and weekend work will be required and compensated by time off in lieu.
  • Salary: £26,000 (pro-rata) per annum
  • Notice: 1 month

To Apply:

Please complete an application form and Equal Opportunities Form and return to recruitment@whitechapelgallery.org by midnight on Thursday 10th June 2021.

The Whitechapel Gallery strives to be an equal opportunities employer and welcomes applications from all sections of the community. Charity number: 312162 Company number: 4093862

 

Apply for this role

  1. Download & complete the Application form: Word, PDF
  2. Download & complete the Equal Opportunities Form  2021
  3. Email the forms to Recruitment
  4. Deadline: Midnight, Thursday 10th June 2021
  5. Interviews: To be confirmed